The following statement is true: A handwritten memo is an acceptable format when communicating with a building owner regarding compliance from a recent inspection.

• A. True
• B. False
• C. Not applicable
• D. Not sure

Answer: (B)

Clear, formal documentation is essential for communicating compliance after an inspection. A handwritten memo is not an acceptable format because it can be illegible, may lack agency letterhead and a formal signature, and does not provide a durable, auditable record of findings, required actions, and deadlines. The preferred approach is a typed notice on official letterhead that lists the inspection findings, references to the applicable codes, specific corrective actions, deadlines, and contact information, with the inspector’s signature. This ensures the information is standardized, readable, and easily filed for future reference. Therefore, the statement is not true.